Procedures for rectifying enterprise registration information

1. Legal basis?

- Law on Enterprises No. 59/2020/QH14 dated June 17, 2020;

- Decree No. 168/2025/NĐ-CP dated June 20, 2025 on enterprise registration;

- Decree No. 296/2026/NĐ-CP dated July 23, 2026 amending and supplementing a number of articles of the Government's Decree No. 168/2025/NĐ-CP dated June 30, 2025 on enterprise registration;

- Circular No. 121/2026/TT-BTC dated August 21, 2026 amending and supplementing a number of articles of Circular No. 68/2025/TT-BTC dated July 1, 2025 of the Ministry of Finance issuing forms used in enterprise registration and business registration.

2. What is the rectification of enterprise registration information?

Although current laws have not provided a specific legal definition for the term "rectification of information", in general understanding, "rectification" is the act of reviewing, adjusting, and perfecting contents that are erroneous, omitted, or inaccurate.

From that approach, the rectification of enterprise registration information can be understood as an administrative procedure carried out by a competent state agency to review, amend, or update inaccurate data of an enterprise in the National Enterprise Registration Database, in order to ensure the accuracy and synchronization of management information.

3. Cases for rectifying enterprise registration information?

According to Article 77 of Decree No. 168/2025/NĐ-CP, the cases requiring the procedure for rectifying enterprise registration information include:

(i) The contents on the Enterprise Registration Certificate are inaccurate compared to the contents of the enterprise registration dossier;

(ii) The enterprise registration information contents in the National Enterprise Registration Database are missing or inaccurate compared to the paper dossier of the enterprise due to the process of converting data into the National Enterprise Registration Database.

4. Dossier requesting the rectification of enterprise registration information?

According to Article 77 of Decree No. 168/2025/NĐ-CP, the dossier for rectifying enterprise registration information includes:

(i) For the case where the contents on the Enterprise Registration Certificate are inaccurate compared to the contents of the enterprise registration dossier:

- Request for rectification of registration information (Form No. 12, Circular No. 121/2026/TT-BTC)

(ii) For the case where the contents of enterprise registration information in the National Enterprise Registration Database are missing or inaccurate compared to the paper dossier of the enterprise due to the process of converting data into the National Enterprise Registration Database:

- Request for rectification (Form No. 12, Circular No. 121/2026/TT-BTC);

- Copies of the Enterprise Registration Certificate, Business Registration Certificate, Business and Tax Registration Certificate, Investment Certificate (simultaneously serving as the Business Registration Certificate), Investment License or equivalent legal documents, License for establishment and operation of securities business.

5. Procedure for rectifying enterprise registration information?

Step 1: The enterprise submits the dossier requesting the rectification of enterprise registration information to the provincial-level Business Registration Authority where the enterprise is headquartered.

Step 2: Within 02 working days from the date of receipt of the enterprise's written request, the provincial-level Business Registration Authority shall:

• Issue an Enterprise Registration Certificate if the requested information is accurate; or
• Supplement and rectify the enterprise registration information in the National Enterprise Registration Database.

6. Authority to rectify enterprise registration information?

According to Article 20 of Decree No. 168/2025/NĐ-CP, provincial-level Business Registration Authorities include:

(i) The Business Registration Authority under the Department of Finance of provinces and centrally run cities issues enterprise registration for enterprises located within the provinces and centrally run cities under their management.

(ii) The Management Board of high-tech zones issues enterprise registration for enterprises located in high-tech zones.

Rectifying enterprise registration information is a necessary procedure to ensure that the information recorded on the enterprise registration system accurately reflects the legal status and actual operation of the enterprise. Proactively reviewing, discovering, and promptly rectifying erroneous information not only helps enterprises minimize obstacles in carrying out administrative procedures but also contributes to ensuring the uniformity and transparency of the enterprise's legal dossier. Therefore, upon discovering inaccurate enterprise registration information, enterprises should quickly determine the cause, prepare a complete dossier, and carry out the rectification procedure in accordance with current regulations.